Minutes of the last Business Meeting
USS Allen M. Sumner DD-692 Reunion Association
Airport Marriott Hotel, Cleveland, Ohio
Reunion Business Meeting
May 2, 2016 0900 hours
Officers Present: President Frank DiBello, 1st Vice President Dave Robson, Secretary Don
Hayden, Treasurer Pete Dromms, Past President Bob Kelly, Chaplain Bobby Moore, Alternate
Master-at- Arms Pete Dromms
Officers Not Present: George Aichele (Decesased)
Directors Not Present: Terry Conaway, H. Kelly Brown III and John Barry
I. Call to order
Meeting called to order at 0900 by President Frank DiBello
II. Minutes of last meeting
Motion was made and seconded to waive reading of the minutes which were e-mailed to
all reunion attendees prior to the meeting. Motion passed.
II. Treasurer’s Report to board
A synopsis of the treasurer’s report was given including the netting of $280 from the ship’s store, $2,190 in dues including several members paying for multiple years and $3,162.93 in the Sumner Shipmate Assistance. A motion was made and seconded to accept the treasurer’s report. Motion passed.
III. Old Business
No old business was discussed.
IV. New Business
A. Officers Election
Frank DiBello was nominated to serve as president. No other nominations were made. Motion made and seconded to elect Frank DiBello as president. Motion passed.
Dave Robson was nominated to serve as 1st vice president. No other nominationswere made. Motion made and seconded to elect Dave Robson as 1st vice president. Motion passed.
Pete Hart was nominated to serve as 2nd vice president. No other nominations were made. Motion made and seconded to elect Pete Hart as 2nd vice president. Motion passed.
Joe Drabick was nominated to serve as director in a term expiring in 2019.No other nominations were made. Motion made and seconded to elect Joe Drabick to serve in a term expiring in 2019. Motion passed.
Pete Dromms was nominated to serve as treasurer. No other nominations weremade. Motion made and seconded to elect Pete Dromms as treasurer. Motion passed
Don Hayden was nominated to serve as secretary. No other nominations were made. Motion made and seconded to elect Don Hayden as secretary. Motion passed.
B. Presidential Appointments
Bobby Moore was selected as chaplain, H. Kelly Brown III (who did not attend the meeting) was to be contacted to determine if he wanted to keep the position as Master-at- Arms and Pete Dromms was selected as Alternate Master-at- Arms. Dale Surber was selected to serve on the Committee to oversee the shipmate assistance fund along with Dave Robson and Jose Garcia.
(A constitution change was accepted to include the office of historian which will be included in presidential appointments.) Fred Willshaw (Sumner webmaster) was appointed to the new position by President Frank DiBello.
C. Officer Duties
Under Article III, Section IV of the revised Bylaws:
a. The Treasurer shall attend to the financial records of the CREW. He shall receive all monies, maintain custody of same, promptly make payments only when proper receipts are obtained and deliver all books, monies and properties of the CREW, held by him, promptly to his successor. Before his retirement or at the discretion of the President the books shall be subject to audit.
b. Disbursement of Association funds to Charities, Service Organizations and the like by the Treasurer may only be made after a majority Affirmative Vote of the CREW during the Annual Reunion.
c. Disbursement of Association funds for Office Equipment (including computers, computer peripherals and software), "one time" or non Operating Expenses by the Treasurer may only be made upon the Approval of the Executive Board.
Motion was made and seconded to approve the aforementioned section. Motion Passed.
Under Article III, Section III of the revised Bylaws:
The Secretary shall be responsible for all correspondence pertaining to the CREW, shall also prepare and send to each regular CREW member periodical issues of the CREW newsletter, notices regarding the annual reunion and other information as may be directed by the president: issue notices to the Executive Board members of all meetings of said board and prepare an agenda of pending business for the use of the presiding officer at each meeting.
The Secretary shall record and preserve the minutes of all official meetings of the CREW and the Executive Board. He shall record the attendance of the officers and Directors at each meeting and advise the presiding officer if a quorum is present.
Motion was made and seconded to remove the wording “and send to each regular CREW member periodical issues of the CREW newsletter, Motion passed.
A copy of the bylaws with the reflected change will be sent to all executive officers for signature
There also was considerable discussion of the position of editor be one of appointment by the president. Although not specifically addressed the change would include revision of Article VIII “Crew Policy” basically eliminating Section I under printing and mailing.
D. Shipmate Reunion Assistance Fund
There was considerable discussion about selecting the oldest shipmate and making an offer is assistance to that individual and, it not acceptable, made to the next oldest. A motion was made and seconded to offer $500 from the assistance fund to the senior-most shipmate in good standing (dues current) to attend a reunion and if more than $500 was needed, the “comp room” amount would be
used. A suggestion was made to seek out old mailing lists which include date of birth. This information would be passed along to Dave Robson as chairman of the assistance committee. Motion passed.
E. 2017 Reunion Location
Top three locations were Savannah, Ga.; Nashville, Tenn. and San Diego, Calif. There were 25 votes cast with Savannah receiving 14 which was more than 50 percent of the vote. Savannah will be the location for the 2018 reunion.
President DiBello pointed out that next year’s reunion will coincide with the 50 year anniversary of deployment to Vietnam and sought input as to what could be given to attending shipmates to commemorate this anniversary. Ideas should be forwarded to Jose Garcia.
F. Special Presentation
None.
V. Adjourn Business Meeting
Motion was made and seconded to adjourn meeting at 1030. Motion passed.